Conference

Exhibitor Information

2016—Radical Practice: Healing in the Eleventh Hour

Renaissance Indian Wells Resort & Spa, Indian Wells, CA  |
October 2016

Although exhibits are not a major focus of the AMEN conference, we encourage ministry-minded organizations to have a booth. The AMEN program committee attempts to provide ample time and exposure to make it advantageous for you.

Exhibitor Approval

Although we have never had reason to deny an exhibitor in the past, space is limited and the AMEN board of directors determines final approval of all exhibit submissions. You will be informed within 10 business days if there are any concerns with your booth or it is not approved. If, for any reason, your booth is not approved, you will receive a prompt & full refund of your registration fee.

Exhibit Location

Exhibits will be in both a portion of the Emerald Ballroom, which is adjacent to the general sessions, and in the foyer outside the general session room. Some of the locations are identified as ‘premium spaces’ because all attendees entering the general sessions will pass by those booths.  Therefore, AMEN is selling specific spaces this year on a first-come-first-serve basis.  A diagram will be available as the event approaches.  As soon as that diagram becomes available, exhibitors will be given the opportunity to select their exact space in the order that you registered.  If you have questions please contact Rebecca Barnhurst at: barnhurst@amensda.org.

Fee

Exhibitor pricing starts at $500 and $550 for AMEN Members and $600 and $650 for non-members for regular and premium booths respectively. This fee includes full registration for one person including their meals and attendance to all meetings. Exhibit assistants can register at the guest rate of $250.

Exhibit Space

Each exhibitor will have approximately 8 feet of space, a 6’ covered table and two chairs. There is no curtain backdrop or piping separating the spaces. Please be considerate of the exhibitor next to you

Electricity

There is an additional charge of $50 to have access to electricity at your booth space.  That is the total cost for the weekend, not a per day charge.  Please indicate if you want that added on when you register.  If you have additional needs, please contact barnhurst@amensda.org to see if we can meet your needs and what the cost would be.

Schedule

Official setup time for exhibitors is noon to 3:30pm on Thursday 10/27/16 and teardown needs to be completed by 11:00am on Sunday 10/30/16.

Shipping

All exhibitor boxes, etc. should be shipped directly to the hotel to arrive NO earlier than Monday October 24, 2016.  Please note, the hotel has an in-house FedEx office store that manages all shipments and handling fees may apply for each item received.  Click here to see their full shipping document.

All shipments should be addressed as follows:

Renaissance Indian Wells Resort & Spa

AMEN Conference – Thursday October 27, 2016

Hold for Guest: (list your name)

Your organization Name & Exhibitor Number

44-400 Indian Wells Lane

Indian Wells, CA 92210

Attn: Dawn Barr

Sabbath Exhibits

AMEN’s mission is to restore Christ’s ministry of healing to the world.  As Seventh-day Adventists we believe Sabbath is a day of worship and rest.  We also believe Christ wants us to work for, and glorify Him on the Sabbath.  Therefore we ask exhibitors who choose to be at their booths on Sabbath to view it as a time to forward the work of The Lord of the Sabbath.   Please refrain from any commercial activity during Sabbath hours.  Thank you!

Safety

The hotel and/or AMEN are not responsible for the safety of your equipment, materials, etc. at your booth. Therefore please decide what you are comfortable leaving out and what you need to take back to your room and lock up at night or during other times you may not be at your exhibit. We certainly do not anticipate any problems but want to remind you that safety is your responsibility.